DOCmanager - Global Submission Management

Reducing the effort of managing multi-region product dossiers

The process of marketing pharmaceutical products in multiple countries comes with its own set of complex challenges. Selling a product or ingredient to different customers operating in separate countries and/or regions means that you have to prepare and manage multiple submissions that are compliant with the regulatory requirements of each particular country/region.

With submission requirements differing from region to region, the process of creating and managing regulatory submissions on a global scale can be complex and costly. While much of the information required within each submission is universal, it is common that certain elements apply only to specific regions or countries. In addition, the lifecycle of a submission may vary from region to region, meaning that documents may need to be independently replaced, added or deleted across many different countries.

Active pharmaceutical ingredient (API) manufacturers face a similar challenge when preparing submissions for different authorities in various countries. Selling just one active substance to 5 customers that operate in 5 countries means managing 25 dossiers in parallel. API dossiers, such as those conforming to ASMF and DMF submission standards, can evolve into different versions for internal use and customer use, thus handling multiple dossiers becomes even more complex task.

Benefits

  • Creation and efficient maintenance of many child dossiers based on one parent dossier
  • Reduces update times for variations
  • Ensures that any changes introduced in the parent dossier are automatically inherited by the child dossiers
  • Ease in handling open and restricted information in dossiers (e.g. EU ASMF)
  • Reduces error rate through automation
  • Reduces costs and streamlines the process of managing submissions
Handling a large number of dossiers - click to enlarge

Streamlining global submissions with DOCmanager

EXTEDO’s DOCmanager, an extension to eCTDmanager, helps you address the challenges associated with creating and managing regulatory submissions across multiple regions. Through the use of a parent-child dossier concept DOCmanager enables you to readily generate templates for multiple submissions through simple country level changes whilst keeping common data managed at a product level. You can reuse the content for dossiers based on different submissions scenarios, thus reducing the efforts associated with compiling and maintaining multi-region product dossiers.

Any changes you make to the parent dossier are automatically inherited by the child dossier, thus eliminating the need for revalidation. DOCmanager supports eCTD submissions according to the European MRP and DCP procedures, thus enabling you to update individual submissions or create group updates.

In addition, DOCmanager enables you to create inter- and intra-document hyperlinks as well as print publishing templates that are maintained on the parent dossier and can be passed on to child dossiers. This allows you to manage changes at any level by simply inserting a single change and then passing it on to all child dossiers.

By using Document Queries you can search for documents with specific metadata and place these documents automatically into the eCTD structure within eCTDmanager.

Used by SMBs and multi-national companies around the globe, DOCmanager is the proven solution for efficiently managing regulatory submissions in multiple regions. It saves time, reduces your costs, and eliminates the errors associated with traditional manual dossier management techniques.

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DOCmanager Product Information

eSubmission, eCTD and RPS Process Services

In order to maximize profitability, modern pharmaceutical organizations need to be able to register products as quickly as possible whilst ensuring compliance with a variety of global regulations. With the high costs associated preparing regulatory submissions it is essential that the compilation and publishing processes are fully optimized. EXTEDO can help you with this.

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Technical Consulting

Purchasing a new EXTEDO application is the first step to streamlining business and regulatory processes within your organization. However, ensuring correct installation, implementation and integration is a crucial step in the process of deploying your new solution.

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Education & Training Services

To ensure you get the most out of your purchased solution, we offer detailed training for each product within the EXTEDOsuite solution portfolio. Training sessions are tailored to your individual needs and cover a broad range of technical and regulatory topics.

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