eDOCSmanager - A Secure Cloud-Based Document Management System (DMS) for Life Sciences

Manage clinical trials, track quality processes and organize regulatory submissions.

Running a life sciences organization inevitably involves the creation of hundreds of documents. Without an effective way to manage them, organizations risk compliance issues, productivity pitfalls and losing critical data.

eDOCSmanager is a cloud-based document management system designed to tackle the challenges of document management within the life sciences industry. The development of highly complex products in life sciences requires accuracy, consistency, efficiency and quality for all the business processes involved. These include managing clinical trials, tracking quality processes, and organizing regulatory submissions.

EXTEDO has five modules specifically developed for the life sciences industries. The Regulatory, Clinical eTMF, Site Monitoring, SOP and Quality modules work together with other EXTEDO solutions to provide a complete overview of projects and submissions, eliminating long project implementation planning and preparation.


Gain a DMS specifically designed for life science organizations.

Connect all trial participants and processes in a single location.

Quickly create documents with pre-made forms and templates.

Boost productivity with automated workflows, notifications and reporting.

Regulatory module: Manage data throughout your submissions

The Regulatory module reduces the time and complexity involved prior to submission, providing a consolidated and authoritative source for regulatory submission content. With the Regulatory module, you can manage administrative and archiving tasks more efficiently, streamlining your business processes while saving time and resources. Furthermore, it fully integrates with eCTDmanager allowing documents to be added to a submission directly using drag-and-drop.

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Clinical eTMF module: Automatically connect sponsors, CRO staff, and site resources.

EXTEDO’s electronic Trial Master File (eTMF) based Clinical module gives you the convenience to connect all trial participants and processes in a single, cloud-based application and ensure best practices by documenting all activities. Rapidly deploy solutions with standardised templates, and capture every process in end-to-end workflows. Now you can rest assured that your processes are consistent with complete inspection-ready trial documentation, faster than ever.

Site Monitoring module: Eliminate the need for on-site monitoring visits

Site monitoring activities and quality management are expensive, time-consuming and notoriously difficult to be undertaken remotely. The Site Monitoring module add-on for eDOCSmanager provides you with a ready-to-use, pre-validated cloud-based application that allows clinical sites to securely upload source files to a common repository. Now, you can monitor and review source files, make notes, and complete quality management tasks, or assign them to site administrators with notifications and tracking capabilities.

SOP module: Effortlessly manage SOP and related training documents

Automatically review workflows on documents when they are close to their expiry by adding the SOP module to eDOCSmanager. Generate employee records for target groups based on approved SOPs and create quizzes to guarantee new processes are understood by your team. The built-in controlled print functionality ensures that paper-based copies are managed properly throughout the entire process, ensuring you stay organized and up-to-date.

Quality module: Conduct CAPA, audits, document edits and change control activities.

The Quality module add-on connects every action, from the initial issue to the new process. Every step is documented, reviewed, and approved through a complete, closed-loop process from initial issue to preventative action. It comes ready-to-use with standard forms and processes, but can be easily adapted and tailored to current procedures. Automated distributions are made for review, approval, and notification with complete signed records and audit trails. Now you can be ready for inspection, every time.



Business Process and Regulatory Consulting Services

Tailored specifically to the needs of regulatory and related stakeholders, EXTEDO’s business process and regulatory consulting services are designed to support you during and after your eCTD submissions. Through a series of workshops, our team of experienced consultants will establish your business needs, understand your processes, and help you to define the most appropriate implementation approach.

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